Introduction

Vaccinex, Inc. understands that by using our website, you are entrusting us with private information. As a result, we carefully crafted this Privacy Policy (“Privacy Policy”) with you in mind, so that we can protect your personal data and inform you of your privacy rights. In this Privacy Policy, we explain our policies and procedures for data collection, use, maintenance, protection, and disclosure when you visit www.vaccinex.com (the “Site”).

We will update this policy as we adjust our procedures to protect your information. Before these changes go into effect, we will post the updated policies and procedures here, along with an effective date for the amended Privacy Policy. Once we alter the policy, continued use of the Site on or after the effective date is considered consent of the amended Privacy Policy.

 

Automatically Collected Information

Automatic Information Collection

As is customary for websites, our Site will collect information, including technical and routing information about your computer, without being prompted. We use this information to optimize our Site for our users’ use. If, however, you choose to browse the internet anonymously or opt-out, we will not collect technical or routing information about your device.

 

Cookies & Web Analytics

Some information, including but not limited to IP addresses, operating systems, browsers, and browsing patterns, is either tracked or collected using “cookies” (which are simply text files that evaluate your usage patterns). We use these to ensure our content improves and meets your, and other visitors’, needs. While most of the cookies we use will “disappear” when you finish browsing, also uses persistent cookies. Persistent cookies stay on your computer simply to ensure we recognize your device when you revisit our Site.

Please note that there are options on most browsers including but not limited to, Google Chrome, Mozilla Firefox, Safari, and Internet Explorer, to disable cookies. You absolutely can choose to do so, but it may impact your use of certain Site functions.

Our Site also utilizes web analytics, which helps us analyze how our visitors and users interact with our Site through cookies. Cookies collect information, including your IP address, and store that information on the analytics provider’s server for. This information enables the analytics provider to analyze website activity and give us more information about our users’ internet usage. The analytics provider may transfer this information to a third-party group if required by law, or if said transfer is necessary to process the information. Data processing allows us to use your data and achieve a browsing experience you, and the rest of our customers, will enjoy. Your use of this website constitutes your consent to data processing by Vaccinex, Inc. and our analytics provider(s).

Vaccinex, Inc. also contracts with a marketing database management program, which attaches cookies after a user interacts with our marketing materials. These cookies collect information about you, including information about your browsing habits on our website, your viewing history, and your name, and help us understand which marketing campaigns are efficient and effective. The information collected from these cookies will be stored.

 

Use of Personally Identifiable Information

When you use our website, we may request personal information, including your name, address, email, telephone number, or other identifiers. This information is only collected when you present it to us, and we may use it for a variety of reasons, as explained in more detail below. The information is not distributed to third parties.

 

Communication

When you contact us, we may use identifying information to reply and provide you with the services or information you requested. We also may use your information to collect feedback on our Site and policies.

 

Site Improvement

We reserve the right to use your identifying information and browsing behavior to personalize our Site and improve the overall user experience. We also may use this information to evaluate responsive rates or gauge the usability of our Site.

 

Protect Content

In order to stop illegal activity from occurring on our website, we may use identifying information to monitor users’ behavior on the Site. We regret that our attempts to prevent illegitimate internet activity may cause some users to be suspended from the Site and its features. To help protect the privacy of data and personally identifiable information you transmit through use of this site, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personally identifiable information to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees’ privacy.

 

Email and Other Correspondence

Vaccinex may offer visitors the ability to sign up for email newsletters and announcements. If you correspond with us via email, the postal services, or other form of communication, we may retain such correspondence or information contained therein and use it to respond to your inquiry or provide appropriate notifications. Importantly, email addresses and other communications are never sold or otherwise shared or disclosed to parties not directly affiliated with Vaccinex.

Inquiry forms, such as information requests, or site registration, collect information that is securely stored and that will only be used to direct you to the resources you seek. This may include follow up by one of our associates to answer questions you may have.

 

Data Processing

We process your data so that we can deliver information, products, or services that you have either already purchased or that we believe you would be interested in. Any data we transfer to a third-party processor that is not affiliated with Vaccinex, Inc. is done so as permitted by law. In some of these cases, we process this data automatically, but in others we will ask your permission in advance. Either way, your data helps us understand what our customers and visitors are looking for, and helps us operate as a better, more responsive business. We always strive to respect your privacy.

 

Data Rights

Subject to applicable law, you may have the right to ask for and obtain information about, or copies of, the personal information we store regarding you, where said information comes from, and whether our source of information is publicly accessible. As mentioned herein, you also have the right to correct your personal information, or refute its processing. Lastly, you may ask us for information about when we typically delete stored information, or ask that information be anonymized or destroyed, depending on the situation and applicable laws.

Pursuant to the European Union’s General Data Protection Regulation, all of our processing is in furtherance of a legitimate business interest, and is thus legal. We recognize that the user may withdraw consent if they wish to do so, and that they maintain a right to their own data.

 

Information Disclosure

We at Vaccinex, Inc. may need to disclose your personal information, as described herein. Most of our disclosures are necessary to complete a transaction and thus actually sell the goods and services you have requested. Nonetheless, Vaccinex, Inc. will disclose your information if needed to comply with a court order, law, legal proceeding, or request from the government. We also reserve the right to disclose your information if we have the reasonable belief that said disclosure is fundamental to the safety of individuals associated with Vaccinex, Inc. or others unaffiliated with the company.

 

Tracking Disclosure

Third parties do conduct tracking on our website. The third parties that do conduct tracking on our website include Google. These parties do so to collect Website Analytics.

If your browser uses “Do Not Track” or similar signals, and we receive a “Do Not Track signal” we do not track, and the information is not collected.

 

Google Analytics

This Web site uses Google Analytics, a web analytics provided by Google, Inc. (“Google”). Google Analytics uses cookies to help the Web site analyze how users use the site. The information generated by the cookie about your use of the Web site (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the Web site, compiling reports on Web site activity for Web site operators and providing other services relating to Web site activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this Web site. By using this Web site, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

 

Children Under the Age of 13

Because of the nature of our business, our services and benefits are not designed to appeal to minors and we do not knowingly attempt to solicit or receive any information from children.

 

External Links

Please note that we do have links to third-party material, including video, newspaper, etc. on our Site. This material is not affiliated with, or owned by, Vaccinex, Inc.. After you choose to follow the link and leave our Site, we are not responsible for the content of those websites, or their privacy policies. We cannot be held liable for what information they collect, or how they choose to use that information, as their respective privacy policies control your use of their website.

 

Security

We utilize standard and reasonable security methods, including technical and physical protections, to prevent the theft, access, alteration, destruction, or disclosure of your information. Our methods are frequently and repeatedly tested and improved. Nonetheless, no communication using the internet is perfectly secure. Vaccinex, Inc. will attempt to protect your information, but we cannot guarantee the safety of any information you send to us, and you do so at your own risk. In the unlikely case of a breach of private information, we will disclose the breach to you in the most expedient time possible and without unreasonable delay.

 

Data Transfer from EU to US

This company is located in the United States, and the information gathered from you will be processed there. The United States has not been given an “adequacy” finding by the European Union. Nonetheless, we will only transmit your private information to the United States if you agree to us doing so, unless there is a prevailing and compelling interest to the contrary.

 

Contact Us

If you have any questions or concerns about these policies, or how Vaccinex, Inc. protects your personal data, please feel free to contact: info@vaccinex.com

Additionally, if you have a complaint about this Privacy Policy, or our use of your personal information, you can file a complaint with a supervising authority.

Anytime you contact us, whether it is by email, mail, or phone, we will collect the information in your message and use it so that we can respond, update you on news we think you may find useful, or simply record it. We will absolutely respect any request from you to either delete your information or to cease contacting you. Simply send your request to info@vaccinex.com.